NOTICE Delivery of ERP system

Information about the announcement

Deadline for submission of bids

until 02.08.2018 r.

Information from the opening of bids

Information on the result of the proceedings

Name of the Contracting Authority

Intralog Sp. z o.o. 10 Almond Street, 72-003 Dobra

Phone: (91) 311 39 50 e-mail: info@intralog.pl

www.intralog.pl

Announcement number

1127610

Announcement status

 Completed

Place and manner of submitting bids

1.  Bids should be delivered to Intralog Sp. z o.o. 10 Almond Street, 72-003 Dobra by 02.08.2018 at 12:00.
2. Bids must be submitted in writing under penalty of invalidity, in person, by mail or courier.
3. It is recommended that the contractor place the offer in an envelope marked as follows: "Intralog Sp. z o.o. 10 Almond Street, 72-003 Dobra; offer for "SUPPLY OF SERVER".
4. The opening of tenders is open (contractors may participate) and will take place on 02.08.2018 at 12:15 pm at Intralog Sp. z o.o. 10 Almond Street, 72-003 Dobra.
5. The date and time of receipt of the bid by the contracting authority, and not the date of its posting by post or courier service, shall be decisive in assessing compliance with the deadline for submission of bids. A bid submitted after the deadline will be rejected.

E-mail address to which the offer should be sent

not applicable

Contact person for the announcement

 Technical questions: mr. Lukasz Bialek

Formal questions: Ms. Kaja Zielinska

Phone number of the person authorized to contact about the announcement

+48 91 311 39 50

Brief description of the subject of the contract

 The subject of the order is "DELIVERY OF ERP SYSTEM."

Scope of the order

The subject of the order is the supply of an ERP system, in accordance with the parameters specified in the Request for Proposal, including but not limited to:

• Supply, licensing, installation and commissioning of system software
• Development of the Detailed Implementation Schedule.
• Delivery and installation of ERP system modules in accordance with the Contract Master Schedule.
• Creation of a test environment for the ERP system with full access for the Ordering Party in accordance with the Framework Schedule of the Agreement
• Integration of the ERP system with the indicated information systems, including electronic time recording
• Implementation and production launch of the ERP system in accordance with the Contract Framework Schedule;
• Prepare users and administrators of the ERP system to work properly and efficiently in the system, and the administrator additionally to manage the systems effectively, through training;
• Development of Implementation Documentation and As-Built Documentation for the ERP system;
• Provision of Guarantee for the implemented ERP system

A detailed description of the subject matter of the contract is contained in the Request for Proposal, attached to this Announcement.

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Place of contract execution

Voivodeship: zachodniopomorskie Voivodeship: powiat: policki Town: Dobra

Description of the subject matter of the contract

 Purpose of the order

The purpose of the order is the delivery of an ERP system, which will be provided as part of Intralog Sp. z o.o.'s implementation of the project entitled "Construction of a production and storage hall with an office building and social facilities, and the purchase of production equipment" subsidized under the Regional Operational Program of the West Pomeranian Voivodeship 2014-2020, Priority Axis I Economy, Innovation, Modern Technologies, Measure 1.5 Investments of enterprises supporting the development of regional specializations and smart specializations.

Subject of the contract

The subject of the order is the supply of an ERP system, in accordance with the parameters specified in the request for proposals.

A detailed description of the subject matter of the contract is contained in the Request for Proposal, which is attached to this Announcement.

CPV code

48000000-8

CPV code name

Software packages and information systems

Additional contract items

48440000-4 financial analysis and accounting/bookkeeping software packages

48450000-7 time accounting or human resource management software packages

Schedule of order execution

The date of execution of the order can not be longer than 27.08.2018.

Attachments

Request for Proposal

Enclosure 1 to the OC offer form

Attachment 2 to the OC statement of non-affiliation

Attachment No. 3 to the OC model contract

Attachment No. 4 to the OC statement RODO

Appendix 5 to the OC list of similar works

Questions and clarifications

Information 1

Entitlement to carry out specific activities or actions

not applicable

Knowledge and experience

The contract may be applied for by a contractor who demonstrates that he has duly performed in the last three years before the deadline for submission of tenders, and if the period of operation is shorter - in this period, at least two similar works with a total value of 500.000,00 PLN. (five hundred thousand zlotys). The contracting authority will consider as one similar work: the supply of software and implementation of an ERP system for enterprise management with an implemented module for production management, i.e., among other things, planning and generation of production orders and a management system for quality control of the results of these orders (the contracting authority will consider only the completed task).

In the case of joint bidding, the above condition must be met by at least one of the contractors.

If any value pertaining to the aforementioned conditions is expressed in a foreign currency, the contracting authority will convert that value into Polish currency based on the average exchange rate of the National Bank of Poland, for the currency in question, as of the date of placing the contract notice in the Competition Database. If the average exchange rate of the National Bank of Poland is not published on that day, the contracting authority will adopt the average exchange rate from the last table before the date of placing the contract notice in the Competition Database.

Technical potential

not applicable

Persons capable of performing the contract

not applicable

Economic and financial situation

A contractor may apply for the award of the contract who demonstrates that he is insured for civil liability in respect of his activities related to the subject matter of the contract for a guarantee amount of not less than PLN 200,000.00.
In the case of joint bidding, the above condition must be met by at least one of the contractors.

The evaluation of the fulfillment of the conditions for participation in the proceedings will be carried out on the basis of the documents submitted with the bid on the basis of the MEET/NOT MEET principle.

Additional conditions

Bid validity - 30 days from the date of bid submission
The contracting authority does not allow partial bids.
The contracting authority stipulates that the inquiry does not necessarily end with the selection of a contractor
and may be canceled without cause.

Conditions for amending the contract

The contracting authority provides for the possibility of making significant changes to the provisions of the contract in relation to the contents of the offer, consisting in a change in remuneration. The detailed rules for making such changes are set forth in the attached model contract (Appendix No. 3 to the Request for Proposal).

List of documents/statements required from the Contractor

1) Each contractor, in order to demonstrate the fulfillment of the conditions for participation in the proceedings, is obliged to attach the following document to the tender
a) document(s) confirming that the contractor is insured against civil liability in respect of its activities related to the subject matter of the contract for the guarantee amount specified by the contracting authority.
The document must be submitted in the original or a certified copy.
b) a list of similar works performed, and in the case of periodic or continuous services also performed, in the last three years before the deadline for submission of tenders, and if the period of operation is shorter - in this period, along with their value, subject, dates of execution and entities for which the supplies were made, and attaching evidence to determine whether these supplies were performed or are performed properly; whereby the evidence in question shall be references or other documents issued by the entity for which the supplies were made or, in the case of periodic or continuous services, are made, and if for objective reasons the Contractor is unable to obtain such documents - a statement by the Contractor; in the case of periodic or continuous services, references or other documents confirming their proper execution should be issued no earlier than 3 months before the deadline for submission of tenders;

The aforementioned statement must be submitted in the original, while evidence and other documents must be submitted in the original or a certified copy.

2) Other documents required by the contracting authority in the bid:
(a) the bid form in accordance with paragraph VII(1) of the OC

The aforementioned statement should be submitted in the original.

(b) the contractor's statement referred to in point XI(2) of the OC

The aforementioned statement should be submitted in the original.

c) a statement of the RODO regarding the fulfillment of information obligations regarding the protection of personal data, in accordance with the model attached as Appendix 4 to the OC

The aforementioned statement must be submitted in the original

 Supplementary orders

 not applicable

Bid evaluation

Evaluation criteria and description of scoring method

The selection criteria are:

1. Price - criterion weight 100%

Method of awarding points in the criterion "price":

Price = lowest price/price of evaluated offer x 100 points x significantly criterion 100%

If the price is quoted in a foreign currency, the contracting authority will convert the value into Polish currency based on the average exchange rate of the National Bank of Poland, for the currency in question, as of the date of placing the contract notice in the Competitive Database. If the average exchange rate of the National Bank of Poland is not published on that date, the contracting authority will adopt the average exchange rate from the last table before the date of placing the contract notice in the Competition Database. The amount so converted will be subject to evaluation in the price criterion.

Exclusions

Information on the scope of exclusion (with respect to related parties).

In order to avoid conflicts of interest, contractors with personal or capital ties to the contracting authority or to persons performing activities related to the contractor selection procedure on behalf of the contracting authority may not compete for the contract.

Capital or personal links shall mean mutual links between the ordering party or persons authorized to incur liabilities on behalf of the ordering party or persons performing activities on behalf of the ordering party related to execution of the procedure for selecting the contractor and the contractor, consisting in particular in the following:

1. participating in a company as a partner in a civil partnership or partnership,
2. holding at least 10% shares, unless a lower threshold is required by law,
3. Serving as a member of the supervisory or management body, proxy, attorney,
4. being married, in a relationship of consanguinity or affinity in the direct line, consanguinity of the second degree or affinity of the second degree in the collateral line, or in a relationship of adoption, custody or guardianship.

The Contractor is obliged to attach to the offer a statement on the absence of capital or personal relations, according to the model attached as Appendix No. 2 to the OC

Employer (beneficiary)

Name

Intralog Ltd.

Address

Almond 10, 72-003 Dobra

Phone number

 +48 91 311 39 50

NIP

9552059697

Project title

 "Construction of a production and storage hall with an office building and social facilities and the purchase of production equipment."

Project number

 RPZP.01.05.00-32-0054/16